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What Is The Best Point of Sale (POS) Solution for a Nonprofit?


If you are interested in developing a more consistent stream of revenue to fund your company’s projects, it is always a good idea to be able to accept payments in several forms. Limiting yourself to just cash is a surefire way to miss out on tons of opportunities to gain funding. Setting up a POS (Point of Sale) system allows you to process payments online easily and reliably, and it can also improve your in-person transaction experience. 

There are plenty of nonprofit payment solutions that accept multiple payment types. It is important to survey your options. You might find your match in Dharma, which is a great choice for small businesses. You may opt for Square, iATS, Braintree, or Stripe, which easily service larger organizations. Whether you are looking for the sleekest design or the lowest monthly fee, conducting research is essential in your quest to find the perfect POS system for you.

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What is a POS System? 

A POS system allows businesses and organizations to accept payments in exchange for goods and services. It always includes a bank card reader, a cash drawer, a receipt printer, and a touchscreen monitor through which transactions are conducted. POS systems also come with some form of software that allows them to complete transactions from start to finish and store sales data, and they usually sync with accounting data. Businesses and organizations that have multiple POS terminals or multiple storefronts generally require a POS system with a cloud reader so that all of their information across the board can be stored in one place.

nonprofit-point-of-sale-what-isEva is ready to learn all about POS Solutions for nonprofits!

A POS system differs from a regular payment provider in that it is more all-encompassing and can address many of your organization’s needs instead of just the processing of payments.


What Exactly Does Your Nonprofit Need From Your POS System?

For starters, it is a good idea to get clear on what you need your POS system to do for you. This will help you define which features are imperative, and which would just serve as nice bonuses. It will also help you avoid extra monthly fees for unnecessary additional features. 

Do not pay for a feature if you don’t need it. If you, for example, do not have a physical storefront, then you don’t need a POS system that caters especially to in-person transactions. If you do need an in-person terminal for card-present transactions, however, check with each payment provider to make sure they carry readers. Readers can get expensive, so you might want to look for one that is competitively priced, but still caters to the needs of your nonprofit.  

When your budget is tight, as it often is with nonprofits, the cost of your POS system matters. Take stock on some of the most popular ones out there: What are Stripe’s nonprofit fees? How about Braintree’s? Your organization has worked hard for the funding it needs, so look for every opportunity to save without sacrificing features that would make carrying out your organization’s duties easier. iATS payments, Google Pay for charities, and PayPal nonprofit, for example, include features that often refine and simplify the day-to-day tasks of organizations. They cater specifically to the needs of charities and are competitively priced for that reason. Other payment providers like Dharma offer nonprofits a small discount on interchange fees. Ask if the POS system you are investigating offers discounted rates per transaction for charities, or discounts on monthly fees. 


What Should a Good POS System Include for a Nonprofit?

There are features only some organizations need given the way their specific operation is run, and there are features every single organization needs. We list some of those below.

Easy Sales Setup For Your Staff

Your staff must have the ability to use your POS system on a daily basis. If they have trouble with navigating the apps, it can cause problems at checkout, as well as throughout the entire process. You never want to make your donors and patrons wait too long in line. You can save a lot of time if you do not have to train anyone to use your POS system, or better yet if your POS system is easy to use in general, so everyone can catch onto it quickly. 

Simple and Quick Payment System For Your Buyers

The more sales your organization is able to process in a short window of time, the more funding you will have for important projects. Make sure the transaction process is simple for your patrons so they enjoy it and want to come back. Also make sure your POS system allows them to use a variety of payment types so they will always be able to pay, and will not be limited by how much cash is in their pocket.

Communication With the Rest of Your Nonprofit’s Tools

Your POS system has to be capable of integrating into your website, your storefront, QuickBooks, and any other important softwares your nonprofit already depends on. If a lot of your donors like to use Square for nonprofits, your POS system should sync with Square! A POS system can be a huge addition to any existing functions your organization relies upon; it is tough to change up those systems once you have learnt and are comfortable using them. The more your tools communicate, the more time you save. The less mistakes are made, the more you can focus on more important tasks.  Therefore, be sure to get something that meshes with everything else. 

Solutions Specially Adapted to Nonprofits

Sometimes nonprofits are eligible for lower monthly payments, or lower percentages and fees per transaction. Ask POS providers about any special features they offer specifically to charities. Opt for a provider that has experience working with nonprofits, as they can cater to the unique set of needs that comes with operating one, and they also likely will be better prepared for any troubleshooting. 


3 Examples of Point of Sale Solutions for Nonprofits

Intuit QuickBooks POS

This is one of those great alternatives to PayPal for nonprofits, but it remains as easy to use. For starters, it is, of course, compatible with QuickBooks. Beyond that, customer service is easily reached, and users have reported that they have found it easy to customize their plan; they are, for example, able to choose from a variety of tablets. Intuit QuickBooks POS also accepts numerous payment types in-store and online, including contactless payments, mobile payments, and gift cards. 

nonprofit-point-of-sale-examplesPeter is feeling at peace with his point of sale decision after reading this article.

For an omnichannel solution, this POS boasts of seamless integrations with your accounts. It allows patrons to use a variety of payment options, like Square, Paypal, AfterPay, and many others. It also works on a variety of devices, not just tablets. An interesting feature of Hike POS is that it works even when not connected to the internet, for example when it is down, making it highly reliable and adaptable.

Springly (That’s Us!)

With Springly, you do not need to be tech savvy to generate a better user experience. Springly is an all-in-one membership management solution that records payment transactions automatically, includes a full CRM and accounting suite, manages membership needs and donations, carries out emailing and website set up, and more. Springly offers full support to its customers, so there is no need for them to have previous experience with POS systems. Springly is partnered with Adyen for nonprofits, which integrates with a ton of solutions. Don’t ever hesitate to get in touch with us with any questions you may have, or just to say hello, we would love to meet you!


Final Thoughts

No matter what your nonprofit does, there is a POS solution for you. A speedy customer experience creates dedicated members, and it is up to you to bring it to them. Whatever choice you make, be sure to talk about it with your team, or get a second opinion of some kind. It can be a lot of information to sort through, but it all pays off when your members are happy! 

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💡Why should your nonprofit use a POS solution?

A POS system helps nonprofits to diversify revenue streams by accepting and managing more forms of payment. Find out more. 

🔑 How to select the right POS for your nonprofit?

The first thing is to begin with is understanding your needs. Do you have a storefront and need a series of card readers? Make sure you have a list of these necessary features, then be sure to identify all of the fees associated. Find out more. 

📝 What are the existing nonprofit POS solutions?

Adyen, Square, PayPal, Stripe, Dharma, iATS, to name a few! Find out more.  

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